Concepts

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1. offgen’s Mental Model

offgen is built on a simple idea:

Whenever you select something in PowerPoint — a shape, text box, header, footer, or multiple objects — offgen analyses that selection and activates the most relevant actions.

Selection → Context → Suggested Tools

• Single text box selected
  → AI Text Tools, Rewrite, Shorten, Extend, Translate

• Single shape selected
  → Get-Set, Smart Alignment, Check & Fix

• Multiple shapes selected
  → Align, Distribute, Consistency checks

• Header or footer selected
  → FormatFix, brand consistency checks

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2. Core Concepts

offgen has four foundational concepts that define its behavior inside PowerPoint.

Concept 1: Smart Suggestions

offgen continuously analyses your selection and activity to highlight the most relevant tools at any moment.

Examples:

• Select two shapes → “Align Horizontally” surfaces
• Select a header → “Check Header Consistency” appears
• Select text → “Rewrite”, “Shorten”, “Improve tone” become prominent

Suggestions update instantly as you work.

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Concept 2: Natural Language → Action

offgen understands plain English (and other languages) and turns it into PowerPoint actions.

Examples:

• “Rewrite this more formal”
• “Align everything on this slide”
• “Translate to English”
• “Fix inconsistencies”
• “Make spacing even”

You don’t need to know where an action lives — just tell offgen what to do.

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Concept 3: Consistency Engine

offgen maintains visual consistency across your presentation.

It checks and corrects:

• inconsistent fonts
• wrong font sizes
• misaligned shapes
• irregular spacing
• off-brand colors
• incorrect headers/footers
• non-uniform text colors
• layout deviations

This engine powers Check & Fix, offgen’s automated formatting and layout correction system.

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Concept 4: Design Logic

offgen is built around simple design principles that make your slides cleaner:

• Alignment creates order
• Spacing creates structure
• Consistency creates professionalism
• Minimal variation improves clarity

Tools like Smart Alignment, Get-Set, and Check & Fix enforce these design principles automatically.

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3. The offgen Interface Model

offgen’s interface inside PowerPoint is designed to be simple and predictable.

The Ribbon (Top)

Contains all actions grouped by category:

• AI Text Tools
• Check & Fix
• Smart Alignment
• Get-Set
• AI Search
• Library / Assets

The offgen Pane (Right Sidebar)

Shows:

• Smart Suggestions
• Contextual actions
• Property insights
• AI interface
• Icon & Logo Finder

The AI Assistant

Located in the sidebar.
Use natural language to:

• improve text
• generate new content
• translate
• correct tone
• trigger actions
• get design recommendations

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4. How offgen Interacts With Your Presentation

Here is the underlying interaction model:

1. You select something

→ A shape, text, header, footer, multiple items

2. offgen identifies the object type

→ Text? Shape? Group? Structural element?

3. offgen predicts needed actions

→ Smart Suggestions appear

4. offgen checks for issues

→ Layout, spacing, formatting, consistency

5. offgen provides actions

→ Alignment, rewrite, fix, translate, distribute, style transfer

6. You click or type a natural language command

→ offgen performs the operation

This makes offgen feel like a true assistant working with you inside PowerPoint.

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5. Why Understanding These Concepts Matters

Once you know the core concepts:

• offgen becomes faster to use
• Actions make intuitive sense
• Smart Suggestions feel predictable
• You understand why certain tools appear
• You can rely on offgen to maintain slide consistency

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Next Steps

Continue with:

• Start Guide – Hands-on instructions to get productive
• Download offgen – Install the add-in via Microsoft AppSource
• Alignment Tools – Explore layouts, spacing, and design
• AI Text Tools – Improve your content with one click