Smart Suggestions

Smart Suggestions intelligently recommends the most relevant actions based on your current selection and usage patterns—making Offgen faster and more intuitive.

What Are Smart Suggestions?

Smart Suggestions is an AI-powered recommendation system that:

• Analyzes context: Selection, slide, presentation state
• Learns patterns: Your frequently used actions
• Ranks relevance: Most useful actions appear first
• Filters dynamically: Only shows applicable actions
• Adapts continuously: Improves recommendations over time

How It Works

Context Analysis

When you select shapes, Smart Suggestions analyzes:

Selection Properties:

• Number of shapes selected
• Shape types (rectangles, circles, text boxes, etc.)
• Positions and alignment
• Sizes and dimensions
• Colors and formatting

Slide Context:

• Other shapes on slide
• Slide layout
• Overall composition

State:

• Recent actions
• Common workflows
• User patterns

Recommendation Engine

AI scores each action based on:

1. Relevance: How applicable to current selection
2. Frequency: How often you use it
3. Recency: When you last used it
4. Context fit: How well it matches situation

Example:

Selection: 5 shapes, different sizes, scattered positions

High Score Actions:
- Align Center (relevant: multiple shapes)
- Distribute Horizontal (relevant: arranging multiple)
- Get/Set Size (relevant: different sizes)

Low Score Actions:
- Switch (requires exactly 2 shapes)
- Distribute in Circle (works but less common)

Dynamic Filtering

Only shows actions that make sense:

Selected 1 shape:

• Get Size ✅
• Set Size ❌ (needs reference)
• Switch ❌ (needs 2 shapes)

Selected 2 shapes:

• Switch ✅
• Align Center ✅
• Distribute ❌ (needs 3+ shapes)

Selected 3+ shapes:

• Distribute Horizontal ✅
• Distribute Vertical ✅
• Distribute in Circle ✅

Suggestions Panel

Location

Suggestions appear in dedicated panel:

• Top of Offgen sidebar
• Updates in real-time as you select shapes
• Scrollable list of recommendations

Suggestion Display

Each suggestion shows:

Action Name: "Align Center"

Icon: Visual representation (if available)

Relevance Score: Internal ranking (may be hidden)

Quick Access: Click to execute immediately

Suggestion Updates

Suggestions refresh when:

• You change selection
• You execute an action
• You navigate to different slide
• Context changes significantly

Using Suggestions

Quick Execution

Fastest way to use Offgen:

1. Select shapes
2. Glance at Smart Suggestions
3. Click relevant suggestion
4. Action executes immediately

No need to remember where actions are or navigate menus.

Learning Tool

Discover actions you didn't know existed:

Select shapes → See suggestions → "What's Stretch to Shape?" → Try it

Smart Suggestions introduces you to powerful features contextually.

Workflow Acceleration

Common workflows become faster:

Standard workflow:
1. Select shapes
2. Click Align category
3. Find Align Center
4. Click Align Center

With Smart Suggestions:
1. Select shapes
2. Click "Align Center" in suggestions

Saves 2 steps.

Suggestion Categories

Recently Used

Actions you've used recently appear prominently:

If you recently used:
- Align Center
- Distribute Horizontal
- Get Color

These appear at top of suggestions

Benefit: Actions you use frequently are always accessible.

Context-Relevant

Actions matching current selection:

Selection: Multiple scattered shapes

Suggestions:
- Align Center (arrange shapes)
- Distribute Horizontal (space evenly)
- Align Top (create row)

Benefit: Discover relevant actions for your situation.

Frequently Used

Your most-used actions overall:

If you frequently use:
- Get/Set Size
- Align actions
- Text formatting

These rank higher in suggestions

Benefit: Your personal toolkit always accessible.

Learning from Usage

Pattern Recognition

Smart Suggestions learns your workflow patterns:

Example Pattern:

You often:
1. Align shapes
2. Distribute them
3. Get/Set Size

Smart Suggestions learns this pattern
Next time:
1. Align suggested first
2. After align, Distribute suggested
3. After distribute, Get Size suggested

Adaptive Ranking

Recommendation scores adapt:

Week 1: You rarely use "Multiply"
→ Multiply appears low in suggestions

Week 2: You use "Multiply" frequently
→ Multiply moves up in suggestions

Week 3: You stop using "Multiply"
→ Multiply gradually descends again

Contextual Learning

AI learns context associations:

When working with icons (small shapes):
→ Get/Set Size suggested (making uniform)
→ Distribute in Circle suggested (radial layouts)

When working with text boxes:
→ Text alignment suggested
→ Get/Set Text Formatting suggested

Suggestion Types by Selection

Single Shape Selected

Common Suggestions:

• Get Size (capture for reuse)
• Get Color (capture styling)
• Get Position (capture placement)
• Bring to Front (layering)
• Get Text Formatting (if text)

Two Shapes Selected

Common Suggestions:

• Switch (swap positions)
• Align Center (center between them)
• Align Left/Right/Top/Bottom
• Stretch actions (match edges)

Three or More Shapes

Common Suggestions:

• Distribute Horizontal (even spacing)
• Distribute Vertical (even spacing)
• Align Center (align to center)
• Get/Set Size (uniform sizing)
• Distribute in Circle (circular arrangement)

Multiple Shapes with Text

Common Suggestions:

• Text Align Center (center text)
• Get/Set Text Formatting (consistent styling)
• Align Top + Distribute (create row)
• Text Align Left (standard alignment)

Mixed Selection

Common Suggestions:

• Group (organize together)
• Align actions (arrange)
• Get/Set Color (consistent colors)
• Bring to Front/Send to Back (layering)

Tips for Best Results

1. Check Suggestions First

Before navigating menus:

1. Select shapes
2. Glance at Smart Suggestions
3. Action you need might be there
4. Click and done

2. Try Suggested Actions

Experiment with recommendations:

"Hmm, Distribute in Circle? Let me try it."
→ Discovers new useful action

3. Build Muscle Memory

Suggestions adapt to your style:

Week 1: Explore all actions
Week 2: Patterns emerge in suggestions
Week 3: Your frequent actions always at top

4. Use Selection Strategically

Select shapes thoughtfully:

Select shapes you want to act on
→ Relevant suggestions appear
→ Execute directly from suggestions

5. Combine with AI Chat

When suggestions don't have what you need:

Check Smart Suggestions → Not there
Open AI Chat → Describe what you want
→ AI executes + learns for future suggestions

Suggestion Scenarios

Scenario 1: Aligning Multiple Shapes

Action: Select 5 shapes scattered on slide

Smart Suggestions Shows:
1. Align Center (high relevance)
2. Distribute Horizontal (high relevance)
3. Align Top (medium relevance)
4. Get/Set Size (if sizes vary)

Click: "Align Center"
Result: Shapes aligned instantly

Then Smart Suggestions Updates:
1. Distribute Horizontal (next logical step)
2. Align Top (alternative)

Scenario 2: Styling Shapes

Action: Select shape with perfect styling

Smart Suggestions Shows:
1. Get Color (capture styling)
2. Get Size (capture dimensions)
3. Get Outline (capture border)

Click: "Get Color"

Then: Select other shapes

Smart Suggestions Updates:
1. Set Color (logical next step)
2. Get Size (if still needed)

Scenario 3: Creating Grids

Action: Select 9 shapes

Smart Suggestions Shows:
1. Distribute Horizontal (for grid)
2. Distribute Vertical (for grid)
3. Align actions (for rows/columns)

Click: "Distribute Horizontal" on first row
Click: "Distribute Vertical" on first column

Result: Perfect 3×3 grid

Smart Suggestions vs. Manual Search

Use Smart Suggestions:

• For common tasks
• When action is likely to be relevant
• To discover new actions
• For workflow speed

Use Manual Search:

• For rare actions
• When learning Offgen
• For specific known action
• When exploring all options

Privacy & Data

What's Tracked

• Actions you execute
• Context when executed
• Frequency and recency
• Selection patterns

What's NOT Tracked

• Presentation content
• File names
• Personal information
• Shapes outside selection

Data Usage

• Stays local when possible
• Used only for improving your suggestions
• Not shared with others
• Not used for advertising

Disabling Suggestions

If you prefer not to use Smart Suggestions:

1. Open Offgen Settings
2. Find "Smart Suggestions"
3. Toggle off

You can still access all actions via menus.

Future Enhancements

Smart Suggestions will continue to evolve:

• Team patterns: Learn from team usage (opt-in)
• Industry patterns: Suggestions tailored to your industry
• Predictive actions: "You might want to do X next"
• Workflow templates: Complete workflows suggested

Troubleshooting

Problem: Suggestions Not Relevant

Cause: AI still learning your patterns

Solution:

• Continue using Offgen normally
• Suggestions improve over time
• Try suggested actions to help AI learn

Problem: Missing Expected Action

Cause: Action not applicable to current selection

Solution:

• Check if action works with your selection
• Use manual search for specific action
• Use AI Chat for complex needs

Problem: Too Many Suggestions

Cause: Many actions are relevant

Solution:

• Scroll through suggestions
• Top suggestions are most relevant
• Or use search for specific action

Problem: Suggestions Not Updating

Cause: Technical issue

Solution:

• Reselect shapes
• Restart Offgen
• Check for updates

Best Practices

For Maximum Benefit

Do:

• Check suggestions before navigating menus
• Try recommended actions
• Use Offgen regularly (helps learning)
• Select shapes thoughtfully

Don't:

• Ignore suggestions completely
• Always use manual search
• Select shapes randomly
• Expect perfection immediately (AI learns over time)

For Learning Offgen

Smart Suggestions as learning tool:

1. Select shapes for a task
2. See what actions are suggested
3. Try unfamiliar actions
4. Learn new features contextually
5. Build your Offgen knowledge

What's Next?