AI Check & Fix

AI Check & Fix automatically scans your presentation for consistency issues and suggests fixes—ensuring professional, polished presentations with minimal effort.

What is Check & Fix?

Check & Fix is an intelligent analysis tool that:

• Detects inconsistencies in headers, footers, layouts, and fonts
• Suggests fixes powered by AI
• Shows previews of changes
• Allows review before applying
• Navigates to issues for visual inspection
• Applies fixes with one click

Check & Fix Types

Header Check & Fix

Scans headers across all slides for consistency issues.

What It Checks:

• Header text consistency
• Font and size consistency
• Color consistency
• Position consistency
• Layout consistency

Common Issues Found:

• Headers with different text on similar slides
• Inconsistent font sizes
• Misaligned headers
• Different text colors
• Missing headers on some slides

Example:

Issue: Slide 3 header is 36pt, but slides 1, 2, 4-10 use 24pt
Suggestion: Change slide 3 header to 24pt

Footer Check & Fix

Scans footers across all slides for consistency issues.

What It Checks:

• Footer text consistency
• Page number consistency
• Font and formatting
• Position and alignment
• Layout consistency

Common Issues Found:

• Missing page numbers
• Inconsistent footer text
• Different footer positions
• Varying footer fonts
• Alignment issues

Example:

Issue: Slide 5 footer is left-aligned, but all others are centered
Suggestion: Center-align slide 5 footer

Custom Check & Fix

Create custom consistency checks tailored to your needs.

What You Can Check:

• Specific shape properties
• Custom design rules
• Brand guidelines compliance
• Content patterns
• Layout consistency

Example Checks:

"Check that all buttons are the same size"
"Verify all icons are aligned to the grid"
"Ensure all bullet lists use the same font"
"Check that logos appear on every slide"

How to Use Check & Fix

Running Header Check

1. Click AI Tools → Check & Fix
2. Select Header Check & Fix
3. AI scans all slides
4. Issues appear in list
5. Review and apply fixes

Running Footer Check

1. Click AI Tools → Check & Fix
2. Select Footer Check & Fix
3. AI scans all slides
4. Issues appear in list
5. Review and apply fixes

Running Custom Check

1. Click AI Tools → Check & Fix
2. Select Custom Check & Fix
3. Describe what to check
4. AI analyzes presentation
5. Issues appear in list
6. Review and apply fixes

Review Interface

Issue List

Issues display with details:

Issue Card Shows:

• Issue description
• Affected slide number(s)
• Suggested fix

Actions:

• Navigate: Click to jump to problematic shape/slide
• Preview: See what fix will do
• Apply: Accept and apply fix
• Dismiss: Ignore issue

Navigation

Click issue to jump to it:

Click issue → PowerPoint jumps to slide → Shape highlights
Inspect visually
Return to Check & Fix panel
Apply or dismiss

Benefits:

• Visual confirmation
• Context understanding
• Informed decisions

Preview Changes

Before applying, see what will change:

Preview Shows:

• Current state
• Proposed change
• Affected properties

Example:

Current: Font size 36pt
Change to: Font size 24pt
Affected: 1 shape on slide 3

Applying Fixes

Apply Single Fix

Fix one issue:

1. Review issue
2. Navigate to verify (optional)
3. Click Apply
4. Fix applies immediately
5. Issue removed from list

Apply All Fixes

Fix all issues at once:

1. Review all issues
2. Click Apply All
3. Confirm action
4. All fixes apply
5. List clears

Dismiss Issues

Ignore specific issues:

1. Review issue
2. Determine it's not a problem
3. Click Dismiss
4. Issue removed from list (not fixed)

Use when AI flags something that's intentional.

Common Issues Detected

Layout Issues

Misaligned elements:

Issue: Header on slide 5 is 10px lower than others
Fix: Align to standard position

Inconsistent spacing:

Issue: Footer spacing varies across slides
Fix: Standardize spacing to 20px

Font Issues

Inconsistent sizes:

Issue: Body text ranges from 14pt to 18pt
Fix: Standardize to 16pt

Different fonts:

Issue: Slides 1-5 use Arial, slides 6-10 use Calibri
Fix: Change all to Arial

Color Issues

Color variations:

Issue: Headers use 3 different shades of blue
Fix: Standardize to #0066CC

Content Issues

Missing elements:

Issue: Logo missing on slides 7, 9, 12
Fix: Add logo to these slides

Inconsistent text:

Issue: Company name spelled 3 different ways
Fix: Standardize spelling

Batch Operations

Process multiple issues:

1. Select multiple issues (Ctrl+Click)
2. Click "Apply Selected"
3. All selected fixes apply

Undo Support

Fixes are undoable:

Apply fix → Don't like result → Undo (Ctrl+Z) → Fix reverts

Custom Check Examples

Brand Consistency

Custom Check: "Verify all slides use brand colors: #0066CC (blue) and #FF6600 (orange)"

AI finds:
- Slide 3 uses #0056AC (wrong blue)
- Slide 8 uses #FF8833 (wrong orange)

Fixes: Updates to correct brand colors

Layout Compliance

Custom Check: "Check that all content is within 0.5 inch margins"

AI finds:
- Slide 4: Text box extends beyond right margin
- Slide 9: Image overlaps left margin

Fixes: Repositions elements within margins

Font Standards

Custom Check: "Ensure all headings are Arial Bold 24pt"

AI finds:
- Slide 2: Heading is 28pt
- Slide 6: Heading is not bold
- Slide 10: Heading is Calibri

Fixes: Updates all headings to standard

Element Presence

Custom Check: "Verify page numbers appear on all slides except title slide"

AI finds:
- Slides 5, 8 missing page numbers
- Title slide has page number (should not)

Fixes: Adds/removes page numbers as appropriate

Tips & Best Practices

1. Run Regularly

Check periodically during creation:

- After major edits
- Before finalizing
- When receiving feedback
- Before presenting

2. Review Before Applying

Don't blindly apply all:

1. Review each issue
2. Understand the change
3. Verify it's desired
4. Then apply

3. Use Custom Checks

Tailor to your needs:

- Brand guidelines
- Company standards
- Project requirements
- Personal preferences

4. Navigate and Verify

Visual confirmation helps:

1. Read issue
2. Navigate to shape
3. Visually inspect
4. Understand context
5. Apply if appropriate

5. Combine with Manual Editing

Use Check & Fix for bulk issues:

- Check & Fix: Standardize headers
- Manual: Fine-tune specific slides
- Check & Fix: Verify consistency again

Check & Fix Workflows

Pre-Presentation Review

1. Run Header Check & Fix → Apply all
2. Run Footer Check & Fix → Apply all
3. Run Custom Check for brand colors → Apply all
4. Manual review of content
5. Final presentation ready

Team Collaboration

Scenario: Multiple people edited presentation

1. Run all Check & Fix types
2. Review inconsistencies introduced by team
3. Apply fixes to standardize
4. Result: Consistent presentation despite multiple editors

Template Verification

Scenario: Ensuring template compliance

1. Custom Check: "Verify all slides match template layout"
2. AI identifies non-compliant slides
3. Apply fixes to match template
4. Result: Template-compliant presentation

Brand Audit

1. Custom Check: "Check brand guidelines compliance"
2. AI finds deviations from brand colors, fonts, logos
3. Review and apply fixes
4. Result: Brand-compliant presentation

Limitations

What Check & Fix Can Detect

✅ Consistency issues ✅ Layout problems ✅ Font/color variations ✅ Missing elements (if expected pattern exists) ✅ Alignment issues

What It Cannot Detect

❌ Content accuracy ❌ Grammar/spelling (use PowerPoint spell check) ❌ Design quality (subjective) ❌ Image quality ❌ Animation issues

Troubleshooting

Problem: No Issues Found (But You See Issues)

Cause: Issue doesn't match consistency pattern

Solution:

• Use Custom Check with specific description
• Manually fix and create pattern
• Re-run check

Problem: Too Many False Positives

Cause: AI flagging intentional variations

Solution:

• Dismiss false positives
• Make custom check more specific
• Apply fixes selectively

Problem: Fix Doesn't Apply

Cause: Shape locked or protected

Solution:

• Unlock shape
• Check permissions
• Manual fix if needed

Problem: Fix Makes Things Worse

Cause: Misunderstood context or preference

Solution:

• Undo immediately (Ctrl+Z)
• Navigate to issue for context
• Apply manually with correct settings

Check & Fix Best Practices

For Headers

Standard header setup:

• Same font across all slides
• Same position (Y coordinate)
• Same size
• Consistent color
• Aligned to content

For Footers

Standard footer setup:

• Page numbers on all slides (except title)
• Same position and alignment
• Consistent font and size
• Same content format
• Aligned appropriately

For Custom Checks

Effective custom checks:

• Be specific: "All buttons should be 200×50px"
• Mention expectations: "Every slide should have a logo"
• Include constraints: "Content within 0.5 inch margins"
• Focus on measurable aspects

What's Next?